State Academic Program Oversight (SCHEV)
The State Council of Higher Education for Virginia (SCHEV) is Virginia’s managing body for higher education policy. Mason’s compliance with SCHEV policy and procedures is coordinated by the SCHEV Liaison.
Actions that require SCHEV approval include:
- Establishing or closing a degree program or certificate*
- Changing the name or CIP code of an existing degree or certificate program
- Modifying a degree or certificate program by more than 3 credits,* or offering a new delivery format
- Opening, closing, or changing the name of an academic department or college
Actions that do not require SCHEV approval include:
- Modifying a degree program by adding or removing 3 credits or less to the curriculum
- Adding, removing, or modifying a degree program's concentrations, tracks, or minors
*Note: These actions may also require SACSCOC approval.
SCHEV Approval Process
Establishing a New Degree Program
The process for initiating a new degree program typically takes two academic years. New degree programs must be announced to SCHEV Council at either the March or September SCHEV Council meetings. Full proposals are due to SCHEV within 12 months of the announcement. The following timelines detail firm deadlines. When deadlines are missed, program proposals may be moved to the next approval cycle.
Units should contact the SCHEV Liaison early in the program development process to ensure all requirements are met.
Materials
See the Resources menu to download Word versions of the following templates.
Timelines
Establishing a New Certificate Program
Units should contact the SCHEV Liaison immediately following Undergraduate/Graduate Council approval of the certificate to initiate the SCHEV proposal process.
Proposals for new certificate programs may be submitted to SCHEV only during three submission cycles:
- March 15
- July 15
- October 23
For initiation in a Fall semester, proposals must be submitted to SCHEV by the March cycle of the desired initiation year.
See the Resources menu to download Word versions of the certificate program templates.
Changing the Name or CIP Code of a Degree or Certificate Program
Proposals to requests a technical change to a degree or certificate program (e.g., CIP code, degree designation, or name change) may be submitted to SCHEV only during two submission cycles:
- March 15
- July 15
For initiation in a Fall semester, proposals must be submitted to SCHEV by the March cycle of the desired initiation year.
Changes to an existing program’s six-digit CIP code designation (as reflected in SCHEV’s Degree and Certificate inventory) are intended to respond to changes in the field or to better reflect the intent of the program, provided no significant changes have been made to program requirements, content, or emphasis, and provided that the new CIP code replaces the current code.
Units should contact the SCHEV Liaison to initiate the SCHEV proposal process.
Modifying an Existing Degree Program
Proposals to request modifications to a degree or certificate program may be submitted to SCHEV only during two submission cycles:
- March 15
- July 15
For initiation in a Fall semester, proposals must be submitted to SCHEV by the March cycle of the desired initiation year.
Modifications that require SCHEV approval include:
- Altering program requirements in a way that results in a fundamental change to the curriculum, purpose, focus or identity of the program as approved by SCHEV or that alters SCHEV’s common core requirements.
- Adding or deleting a mode of delivery (e.g., adding fully online delivery) to an existing degree or certificate program.
- Increasing or decreasing the total credit hours by more than three (3) credits from what was originally approved by Council. In the case of a bachelor degree, any change to more than 124 credits will require SCHEV approval. Note: Three (3) is the maximum aggregate change in total credits that may be made without submitting a modification proposal to SCHEV; i.e., approval must be sought if/when the total increase or decrease—even if by smaller increments over time—exceeds three (3) credits. If/when the total aggregate change in credits exceeds 12, it may be necessary to submit a new degree program proposal.
- Changing the licensure-qualifying status of a degree program as approved by SCHEV, i.e., adding or removing a licensure-qualifying option.
Modifications that do NOT require SCHEV approval include:
- Modifying, adding, or removing concentrations within a degree or certificate program.
Units should contact the SCHEV Liaison to initiate the SCHEV proposal process.
Closing a Degree or Certificate Program
All discontinuances of degree programs (including teach-out plans) must have approval from Mason’s Board of Visitors (BOV). Notifications of intent to discontinue degree or certificate programs must be approved by SCHEV prior to the program closure or ceasing student enrollment, particularly programs in critical shortage areas.
Proposals to discontinue a degree or certificate program may be submitted to SCHEV only during two submission cycles:
- March 15
- July 15
To discontinue enrollment of a degree program in a Fall semester, proposals (including teach-out plans) must be approved by the February BOV meeting, and submitted to SCHEV by the March cycle of the desired discontinuation year.
Note: Certificate program closures do not require BOV approval.
Units should contact the SCHEV Liaison to initiate the SCHEV proposal process for degree and certificate program closures.
Opening, Closing, or Renaming Academic Units
Organizational changes (i.e., adding, removing, or renaming academic units at or above the department level) must be announced to Graduate Council and Undergraduate Council, approved by the Board of Visitors, and approved by SCHEV.
Proposals to request organizational changes may be submitted to SCHEV only during two submission cycles:
- March 15
- July 15
For implementation in a Fall semester, proposals for organizational changes must be submitted to SCHEV during the March cycle of the desired initiation year.
Units should contact the SCHEV Liaison to initiate the organizational change approval process.